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Pay and Conditions

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Pay and Conditions

Pay and Conditions cover the complete aspects of leave and holidays, remuneration and general conditions of employment. When establishing, altering or clarifying pay and conditions you will need to refer to, or supply, particular documents. As the “Pay and Conditions” topic is so broad, you should (in addition to examining the documents listed below), examine the documents listed under the other tabs such as “Employee Conduct and Performance”, “Termination and Redundancy”, “EEO and Privacy” and “OHS and Workers Compensation”, as these will also be relevant.

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Pay and Conditions summary - a convenient summary of the main areas Pay and Conditions cover, plus key points for an employer.

Updated Policies

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30/03/12 The following dress code/policy is designed to apply to sales and office staff. It would need to be adapted to suit your employees and your particular workplace. Dress Policy

09/07/12 This policy outlines the financial assistance and assistance with working arrangements you will provide to employees who are completing further study. Educational Assistance Policy

09/07/12 This policy provides a number of options for encouraging and handling feedback from employees and communication with employees. Employee Input Policy

09/07/12 This document will assist subscribers in creating a policy concerning employer property. The policy informs employees of the terms and conditions of using property provided to them during their employment. This policy should be used in conjunction with appropriately drafted employment contracts and a computer usage policy. Employer Property Policy

09/07/12 This Policy outlines the procedures to be followed by employees when seeking reimbursement for reasonable business related expenses. Expense Claim Policy (with Claim Form)

04/09/12 This policy provides subscribers with a general statement setting out the organisation's approach to work-life balance and workplace flexibility. It is normally complemented by separate, more specific policy statements on each particular strategy. Flexibility Policy

30/03/12 This document will assist you in creating an incentive and bonus policy for your business. The incentive KPI (Key Performance Indicator) plan (another HR Advance document), should be used in association with the policy, unless you already have such a plan in place. If your business already has an existing incentive KPI plan, the policy will need to be amended to reflect this. Any reference to the policy throughout the commentary includes a reference to the incentive KPI plan. Incentive and Bonus Policy

10/07/12 This document will assist you in creating an incentive KPI (Key Performance Indicator) plan for your business. The incentive KPI plan should be used in association with the Incentive and Bonus Policy (another HR Advance document), unless your business already has such a plan in place. If your business already has an existing incentive KPI plan, the incentive and bonus policy will need to be amended to reflect this. If you wish to use the KPI plan and not the incentive and bonus policy, some amendments may be required. Any reference to the KPI plan throughout the commentary includes a reference to the incentive and bonus policy. KPI Plan

10/07/12 This document will assist you in creating a leave policy covering different types of leave and for various types of employees. Leave Policy

30/03/12 This document will assist subscribers in creating a policy outlining their position on leave without pay. Leave Without Pay Policy

18/10/12 This Mobile Phone Policy is designed to assist employers in providing guidelines to employees who are provided with a mobile phone or reimbursements for use of their personal mobile phone. Mobile Phone Policy

01/01/13 This policy informs employees of their parental leave entitlements and requirements to access this leave. The policy includes an option to provide employees with a period of paid parental leave. Parental Leave Policy

30/03/12 This policy outlines when an employer considers a redundancy has occurred and the procedures to apply in those circumstances. Redundancy Policy

04/09/12 This policy outlines the assistance an employer may provide to employees who are offered relocation to another office of the employer. Relocation Policy

23/01/12 This is a Rostered Days Off Policy which sets out the way in which employees are entitled to a Rostered Day Off (RDO), as well as the manner in which RDOs may be taken in particular circumstances. Rostered Days Off Policy

08/03/12 This policy covers the general training and development needs of your employees, including your objectives, expectations, and the opportunities available to staff in relation to training and development Staff Training and Development Policy

14/02/11 Termination is covered in the Performance and Misconduct Policy. Termination of Employment Policy

10/05/12 This policy provides an example of a Timesheet Policy which can be amended to meet the individual requirements of an employer’s business. Timesheet Policy

23/01/12 This policy provides guidelines for the authorisation and reimbursement of work-related travel expenses. Travel Expenses Reimbursement Policy

30/03/12 This document will assist subscribers in creating a vehicle policy. The policy can be tailored to suit your requirements and circumstances. Vehicle Policy

23/01/12 This policy outlines the terms, conditions or eligibility criteria for a workplace participant who works from home. Working from Home Policy

Updated Agreements

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05/09/12 This document can be used to create a written Contract of Employment and includes a term setting an expiry date (referred to as a 'term contract'). You will be able to tailor the contract of employment ('the contract') to suit your requirements and circumstances. The contract, not being a fixed term Contract for the purposes of the unfair dismissal law exemption, will typically end without either party needing to give notice to terminate since the contract will conclude through the passage of time, not at the initiative of either the employer or employee. This contract can also end before the expiry date by the giving of notice to terminate in accordance with the terms of the contract. Contract of Employment - Not True Fixed Term

20/09/12 This document can be used to create a written Contract of Employment for a specified period of time (otherwise known as a 'fixed term contract'). You will be able to tailor the contract of employment ('the contract') to suit your requirements and circumstances. The contract will typically end without either party needing to give notice to terminate since the contract will conclude through the passage of time, not at the initiative of either the employer or employee. Contract of Employment - True Fixed Term

09/07/12 This document will assist you in creating a simple written letter of engagement for a full-time, part-time, or casual employee. You can also use this letter to revise the terms of engagement for a full-time, part-time, or casual employee. Engagement Letter

09/07/12 This document will assist you create a simple written letter of engagement for a full-time, part-time or casual employee whose conditions of employment are in accordance with an industrial award or agreement. You can also use this letter to revise the terms of engagement for those employees. Engagement Letter For Award/Enterprise Agreement

05/02/13 An enterprise agreement ('EA') is a collective agreement made directly between an employer and its employees. The EA can be written to cover all of the employer’s employees or it can be written to cover employees within a distinct geographic or operational part of the employer’s business. Once made, the EA must be lodged with Fair Work Australia in order to be effective. This HR Advance product is designed for employers who fall within the federal workplace jurisdiction and are therefore affected by the Fair Work Act. This product and the following commentary do not address employers who fall outside the federal jurisdiction and who are not affected by the Fair Work Act. Enterprise Agreement

20/09/12 This document will assist subscribers in creating an Independent Contractor Agreement. The independent contractor agreement provided can be used when your business wishes to engage the services of a corporate contractor who will engage an individual person to perform the contracted services. Independent Contractor Agreement

09/07/12 This document will assist you in creating an Individual Flexibility Agreement for an Enterprise Agreement covered employee (that is, an employee covered by an enterprise agreement made pursuant to the Fair Work Act since 1 July 2009). An Individual Flexibility Agreement will allow the employer and an employee to vary the effect of certain terms of the Enterprise Agreement, so that the Agreement is more customised towards that employee’s individual circumstances. Individual Flexibility Agreement (Agmt Covered)

23/01/12 This document will assist you in creating an Individual Flexibility Agreement for an Award covered employee. An Individual Flexibility Agreement will allow and your employee to vary the effect of certain terms of the Award, so that the Award is more customised towards that employee’s individual circumstances. Individual Flexibility Agreement (Award Covered)

29/06/12 This document will assist you in preparing a letter that offers an employee a Guarantee of Annual Earnings. If the offer is accepted, a modern award will not apply to the employee during the period of the guarantee. Offer of Guarantee of Annual Earnings

Updated Forms

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30/04/13 This document will help you to create a form you can provide to employees requesting various types of leave including annual, personal/carer’s, long service, compassionate, community service leave or leave without pay. Leave Form

22/10/12 This document is intended to help users in NSW generate a statutory declaration that can be provided to employees to assist them to comply with the requirements of the Fair Work Act concerning notification for compassionate leave. New South Wales Statutory Declaration - Compassionate Leave

22/10/12 This document is intended to help users in New South Wales generate a statutory declaration that can be provided to employees to assist them to comply with the requirements of the Fair Work Act concerning notification for personal/carer's leave. New South Wales Statutory Declaration - Personal/Carers Leave

30/04/13 This Pay Slip template will assist you in complying with the payslip requirements of the Fair Work Act. Pay Slip

04/07/12 This document will assist you in helping an employee to request parental leave (ie birth related leave and adoption leave). Request for Parental Leave Form

27/03/13 This form can be provided to employees to enable them to request a part-time work or flexible working arrangements in certain circumstances. Request for Part-time/Flexible Work Arrangements

25/02/13 This document allows eligible employers and employees to agree to cash out leave entitlements on and from 1 January 2010. The types of leave that may be cashed out using this form include personal/carer’s leave and annual leave. Request to Cash Out Leave

11/07/12 This form can be provided to employees to enable them to request a variation to the length of their period of parental leave. This includes shortening and extending the period of their leave. Request to Vary Parental Leave

11/07/12 This document sets out a schedule in relation to how an employee’s termination pay has been calculated. However, it does not set out details of the taxation treatment of termination payments. Statement of Termination Entitlements

11/07/12 This document is intended to help users generate a statutory declaration that can be provided to employees to assist them to comply with the requirements of the Fair Work Act concerning notification for compassionate leave. Statutory Declaration - Compassionate Leave

11/07/12 This document is intended to help users generate a statutory declaration that can be provided to employees to assist them to comply with the requirements of the Fair Work Act concerning notification for personal/carer's leave. Statutory Declaration - Personal/Carers Leave

12/07/12 This Time Sheet template is a suggested form to assist you in recording employee's hours of work. Timesheet Form

Updated Correspondence

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25/02/13 It is good practice for an employer to confirm with an employee who is going on parental leave (birth-related leave or adoption leave), the relevant dates of the leave, and the leave conditions. Some of the conditions may include contact during the leave period, requests for variations to the period of leave, and prohibition on other employment during the leave period. This sample letter provides a framework to confirm these and other arrangements for an employee proceeding on parental leave. Acknowledgement of Terms of Parental Leave Letter

08/03/12 This document from an employee authorises a doctor to provide a medical report to the employer, concerning the employee's current medical status. Authority to Doctor

08/03/12 This letter is designed to be included in induction materials and given to new employees upon the commencement of employment. Induction Letter

25/02/13 This document will assist you in creating a letter advising an employee that their personal/carer’s leave entitlement has expired. Letter Advising Personal/Carers Leave Expired

10/07/12 This letter can be provided by an employer to an employee with whom it is bargaining with for an enterprise agreement. The purpose of the is letter to provide the employee with the mandatory Notice of Employee Representational Rights and also enable the employee to nominate a bargaining representative to assist them in bargaining for the enterprise agreement. Letter Enclosing Employee Representational Rights

25/02/13 This document will assist subscribers in creating a letter informing an employee of an upcoming shut down, and directing them to take accrued annual leave during the shut down period. Letter to Employee Advising Shut Down

19/06/12 This document will assist subscribers to create a letter to an employee informing them that, due to circumstances outside their employer’s control, they will be stood down from their employment. Letter to Employee Advising Stand Down

25/02/13 This document will assist you in creating a letter to an employee informing them of a change to the employee’s position and remuneration or work location. The letter also confirms that other terms and conditions contained in the employee’s employment contract continue to apply. Relocation or Promotion Letter to Employee

08/03/12 This letter can be used to inform an employee that the business has decided to increase the employee’s remuneration. Remuneration Review Letter - Salary Increase

11/07/12 This letter can be used when an employer has decided during the remuneration review process not to increase an employee’s remuneration, in circumstances where there are not any specific concerns in relation to the employee’s performance. Remuneration Review Letter - Salary Stays the Same

10/05/12 This document will assist you to create a letter to respond to an employee’s request flexible working arrangements. Response to Request for Flexible Work Arrangements

11/07/12 This document will assist you to create a written response to an employee who has requested to return to work part-time after a period of parental leave. Response to Return to Work After Parental Leave

Updated Checklists

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11/07/12 This document will assist you in creating a Payment of Salaries and Wages Checklist. Payment of Salaries and Wages Checklist

11/07/12 This document will assist you in creating a Record Keeping Checklist. Record Keeping Checklist (Fair Work Act)

04/10/12 This checklist provides you with information on the key aspects of the redundancy process, including legal compliance issues. Redundancy Checklist

04/10/12 This checklist can be used to assist in taking relevant steps to handle the resignation of an employee. The checklist is also useful for voluntary retirements. Resignation Checklist

04/10/12 This checklist provides tips on managing the termination process and the legal risks associated with termination of employment. Termination Checklist

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